Our client, a leading provider of Private Wealth, Pensions, Trust and Corporate services is looking to add a Company Secretarial Officer to join the team. You will perform a full range of Governance and Secretarial administration and support to ensure the company complies with all relevant legislation and regulations and meets industry ‘best practice’.

A key part of your role will be to act as a point of communication between the Board of Directors and Shareholders, Senior Management as well as to assist the Risk & Compliance Team with various centralised tasks and duties for the business providing a good quality, timely and efficient service.

KEY RESPONSIBILITIES:

• Report to the Head of Risk & Compliance and liaise with Board Members and other relevant stakeholders
• Prepare Agendas and collate papers for Board Meetings, Sub-Committees and Annual General Meetings (AGMs) and follow up on action points
• Ensuring that the Terms of Reference (“TOR’s”) for both Board and all Sub-Committees remain valid and current, ensuring adherence
• Take minutes, draft resolutions and lodge required forms and Annual Returns/Confirmations with the Jersey, Registrar of Companies
• Maintain Action Logs/Trackers derived from Meetings and regularly follow up to ensure points arising are dealt with in a timely manner
• Maintain statutory books and records, including Registers of Members, Directors and Secretaries
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
• Pay dividends and manage share schemes and take a role in share issues, mergers and takeovers
• Maintain the register of shareholders and monitor changes
• Maintain structure charts
• Monitor the administration of the company's pension scheme
• Maintain up to date Authorised Signatory Lists as and when required
• Ensure accurate and valid Due Diligence is maintained upon all Authorised Signatories
• Arrange for the appropriate execution of any Contracts / Legal Agreements and ensure decisions are appropriate recorded
• Manage Confirmation Statements and global foreign return filings
• Manage Safe Custody and the log
• Management of the company seals
• Maintain the Compliance Registers
• Undertake ad hoc project work as directed

QUALIFICATIONS AND EXPERIENCE:

• Hold a relevant professional qualifications such as ICSA or equivalent
• A knowledge of corporate governance issues; and a commercial awareness

SKILLS & ATTRIBUTES:

• Excellent verbal and written communication skills
• Interpersonal skills and the ability to engage with, and work well with people at all levels
• Attention to detail and a well-organised approach to work
• The ability to prioritise work and to work well under pressure
• The capability to work with numerical information, plus analytical and problem-solving skills
• A diplomatic approach and the confidence to provide support to high-profile company staff and board members
• Teamworking skills
• Integrity and discretion when handling confidential information