Company Secretary

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Our client is looking to recruit an experienced Company Secretary to join a world-leading provider of fund, fiduciary and corporate solutions. The role holder will be responsible for providing company secretarial services to both existing and prospective new funds, ensuring compliance with governance codes and procedures. 


  • Assist and learn the Company Secretarial functions relating to regulated, listed and private equity clients
  • Review changes in legislation and Corporate Governance and disseminate implications to the team and assist with procedural changes where necessary
  • Assist with team projects / initiatives
  • Liaison with Client/Directors to arrange and facilitate Board meetings
  • Attendance at Board meetings with facilitation and minutes being taken
  • Complete written minutes of each meeting on a timely basis and circulate as appropriate
  • Set up and maintain hard copy statutory record files in accordance with regulatory requirements
  • Arrange notarisation as required
  • Arrange banking and facilities when required
  • Complete and update Signatory mandates
  • Co-ordinate the completion of documents required with respect to the listing of a new fund, new class of an existing fund
  • Completion and submission of annual return forms for all companies administered
  • Completion of Company tax application on incorporation
  • Ensure statutory fees are paid
  • Ensure distribution of accounts is correctly completed
  • Ensure accounts are filed with statutory bodies
  • Liaise with Stock Exchanges and ensure that all statutory returns and announcements are made on a timely and accurate basis
  • Notify Regulator of changes
  • Maintain all registers
  • Assist with the maintenance of the teams various Company Secretarial Procedures
  • Provide information to enable compliance to maintain error/breach reports and logs
  • Gather and have available KYC information for new Directors or other persons where required
  • Ensure compliance with Stock Exchange requirements as appropriate


  • Should hold or be working towards an industry relevant professional qualification such as ICSA
  • Willingness to learn about the requirements and practicalities of regulated, listed & Private Equity clients
  • At least 2 years relevant industry experience


  • Effective communication and negotiation skills
  • Strong client service orientation
  • Goal driven
  • Excellent time management ability
  • The ability to work under pressure
  • Strong team ethic
  • Judgment and problem solving
67 days ago
Job Title
Company Secretary
Job Category
Company Secretarial
Job Location
Job Salary
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