We are delighted to be supporting our client, a specialist in private wealth management with the appointment of a bilingual Executive Assistant. This is an excellent opportunity as the company has a reputation as an exceptional place to work.

The successful candidate will provide comprehensive and pro-active administrative support to the Head of Location, co- ordinating tasks with stakeholders that are both internal and external to the organisation. Duties performed require confidentiality, initiative and tact. Much of the role is self-appointed and requires a high degree of professional independence.

KEY RESPONSIBILITIES:

• Organise efficiently the agenda of the Head of Location by proactive calendar management and meeting scheduling
• Anticipating regular meetings, distribution of relevant papers, and management of minutes where appropriate
• Organise travel for Head of Location and other members of the senior management team
• Organise management and client luncheons / dinners
• Organise internal events
• Preparation and management of presentations and documents, ensuring a high standard of accuracy
• Maintaining the office in the absence of the Head of Location, liaising frequently with nominated senior team members
• Screening phone calls, emails and other forms of communication
• Expense claim preparation and follow-up
• Maintenance of office supplies
• Attending meetings and taking minutes
• Consolidation and updating of the Senior Management Team's annual leave and other absences

QUALIFICATIONS AND EXPERIENCE:

• Previous PA experience at a senior level, preferably in a financial services setting
• Advanced Microsoft Office skillset
• Minimum three years experience in a similar role
• French language (verbal and written)

SKILLS & ATTRIBUTES:

• Calm disposition, methodical, respects the banks protocols
• Strong interpersonal skills, can work collaboratively and build networks
• Able to work well under pressure and prioritise workload
• Have the confidence to deal directly with senior stakeholders
• Able to negotiate, manage conflicting priorities
• Autonomous and pro-active
• Diplomatic, discreet and confidential
• Accurate and reliable
• Adaptable