Are you ready to embark on an incredible journey as an Executive Assistant? Our client a successful hedge fund is seeking a highly skilled individual who thrives in a fast-paced environment, dedicated to making a significant impact and driving success at every turn.

As the Executive Assistant, you'll be at the forefront of dynamic organisation, supporting top-tier executives in their quest to achieve greatness. This is no ordinary role – it's an opportunity to become an invaluable partner to the leadership team, amplifying their effectiveness and ensuring seamless operations.

In return our client offers a competitive compensation package and a vibrant, innovative company culture where your ideas and contributions are celebrated and valued.

 KEY RESPONSIBILITIES:

• Provide administrative support to Jersey senior management, including Board Directors
• Extensive outlook calendar management, facilitating across multiple time zones
• Answering, redirecting phone calls and taking messages
• Coordinating business travel arrangements
• Maintaining an open line of communication, collaborating with the administrative team as well as other departments across the firm
• Preparation of expense reports
• Setting up AV or VC for telephone conferences with international offices
• Scheduling meetings, ensuring confirmation and changes are dealt with in a timely manner, correctly saved in the calendar and clearly communicated at all times
• Drafting documents and presentations as required
• Making internal and/or external arrangements for lunches/dinners
• Provide reception cover and front of house support
• Provide cover for the Business Support Administrator
• Various ad hoc administration tasks
• Standard hours are from 9 am to 5 pm; however, flexibility is expected when necessary to accommodate business needs and ensure optimal performance

QUALIFICATIONS AND EXPERIENCE:

• At least 3 years of proven administrative experience. Preferably in the Financial Sector
• Extensive calendar management experience
• Prior experience supporting top tier executives in a fast-paced environment

SKILLS & ATTRIBUTES:

• Meticulous attention to detail
• Impeccable communication and interpersonal skills, allowing you to connect effortlessly with professionals across the board
• Astounding organisational abilities that transform multitasking into an art form
• A proactive mindset that anticipates needs before they arise, ensuring everything runs smoothly
• Tech-savviness to conquer the digital realm and navigate various platforms effortlessly
• Ability to manage complex schedules, calendars and travel arrangements