We are working with a leading professional services organisation to recruit an experienced Executive Assistant / Personal Assistant to provide high-quality support to Directors and senior members of the team. This is a varied role requiring excellent organisation, strong attention to detail and the ability to manage confidential information, competing priorities and a busy workload.

The successful candidate will work closely with senior stakeholders, supporting diary and inbox management, travel arrangements, correspondence and a range of projects and administrative responsibilities.

KEY RESPONSIBILITIES:

• Manage Directors’ inboxes and diaries, ensuring appointments and meetings are accurately coordinated
• Maintain accurate electronic filing and document management
• Follow up on correspondence and communications with colleagues, clients and professional contacts
• Act as a point of contact for communications while Directors and senior team members are travelling, ensuring messages are appropriately acknowledged and relayed
• Organise business travel and relevant visa arrangements for senior management
• Provide copy and audio typing support where required
• Assist with general administration and filing
• Provide cover for other PAs/EAs during periods of holiday or absence
• Provide reception support for client meetings when required
• Prepare and submit expense claims and returns on behalf of Directors
• Support Directors in their Chairperson responsibilities for relevant committees
• Assist with the coordination and oversight of projects and initiatives
• Support the Board and relevant committees with agreed actions and deadlines
• Complete any other reasonable duties and tasks as required

QUALIFICATIONS AND EXPERIENCE:

• Minimum of 3 years’ experience working in a PA, EA or similar senior administrative role
• Strong knowledge and experience using the full Microsoft Office suite
• Familiarity with document management and business administration systems would be advantageous
• Experience using Quantios / Dynamics 365 and eDocs would be preferred, although training will be provided

SKILLS AND ATTRIBUTES:

• Excellent organisational and time management skills
• Strong IT skills and confidence learning new systems and technology
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• Discreet and trustworthy
• Must be Entitled or Entitled to work in Jersey