We are seeking an enthusiastic and proactive Reception & Facilities Administrator to join our client's friendly and professional Facilities team in Jersey. This role is ideal for someone with strong interpersonal skills who enjoys working in a varied, hands-on support role within a busy office environment.

You will provide essential day-to-day support to the Facilities Supervisor, assisting with a wide range of facilities management activities across the Jersey office. The role requires a flexible, team-oriented approach, with a willingness to support colleagues across the business as needed.

KEY RESPONSIBILITIES

• Provide proactive administrative and operational support to the Facilities Supervisor
• Assist with the day-to-day running of office facilities
• Support reception duties
• Coordinate and monitor facilities-related requests, ensuring timely resolution
• Assist with office moves, setup of meeting rooms, and general workplace organisation
• Manage and maintain office supplies and stationery inventory
• Support document handling, including physical filing, archiving, and transport of materials (e.g. archive boxes, court bundles)
• Carry out ad hoc facilities and administrative duties as required
• Ensure compliance with internal procedures, including confidentiality and data handling standards

QUALIFICATIONS & EXPERIENCE

• Demonstrable practical knowledge of facilities management activities
• Working knowledge and proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
• Experience in an office, facilities, or administrative support role is desirable
• Full, clean driving licence is essential
• Experience handling physical documentation and archive systems is advantageous

SKILLS & ATTRIBUTES

• Strong interpersonal skills
• Positive, hands-on attitude with a willingness to assist beyond core responsibilities
• Comfortable with physical tasks
• Reliable, dependable, and committed to delivering a high standard of service
• Must be Entitled or Entitled to work in Jersey