We are working with a leading professional services organisation seeking an experienced Senior Company Secretarial Administrator to join its team. This is a key role supporting the accurate and compliant administration of client entities and group structures, with responsibility for statutory records, filings, corporate documentation and AML data. The role would suit someone with strong company secretarial experience who is confident working independently, applying sound judgement and supporting junior team members.

KEY RESPONSIBILITIES:

• Maintain accurate and up-to-date statutory registers, records and corporate documentation for client entities and Group companies
• Prepare and review minutes, written resolutions and other corporate documentation in line with legal, regulatory and internal standards
• Manage statutory filings with the local registry, ensuring accuracy, completeness and timely submission
• Maintain and update statutory and AML data within internal systems, ensuring records remain aligned with underlying legal documentation
• Process updates to entity information, including directors, officers and registered details, within required timeframes
• Maintain share registers and ownership records, ensuring changes are appropriately authorised, documented and recorded
• Review and process CDD for individuals and corporate vehicles within the control and ownership structures of client entities
• Apply an understanding of the three-tier test and AML requirements, including exemptions under Article 18
• Identify, investigate and resolve discrepancies in statutory data and records, escalating issues where appropriate

QUALIFICATIONS AND EXPERIENCE: 

• Previous experience in a company secretarial, corporate administration or fiduciary environment
• Strong knowledge of statutory records, corporate governance and company secretarial processes
• Good understanding of Jersey legal and regulatory requirements relevant to fiduciary and corporate structures
• Experience of statutory filings, corporate documentation, share registers and ownership structures
• Working knowledge of CDD and AML requirements, including the application of relevant exemptions
• Experience reviewing corporate structures and identifying control and ownership relationships
• Previous experience supporting or mentoring junior colleagues would be advantageous

SKILLS AND ATTRIBUTES: 

• High level of accuracy and attention to detail
• Proactive approach to identifying discrepancies, risks and opportunities for improvement
• Strong commitment to maintaining high standards of client service, governance and compliance
• Must be Entitled or Entitled to work in Jersey