We are seeking a highly organised and proactive Senior Operations Administrator to join a professional services organisation in Jersey on a 6-month fixed term contract. This is a varied role at the heart of the business, supporting the smooth running of office operations, facilities and administration while working closely with colleagues, external stakeholders and senior management.

KEY RESPONSIBILITIES:

• Oversee the day-to-day running of office operations, ensuring an efficient and professional working environment
• Manage office facilities and services, including liaising with landlords, suppliers and external service providers
• Coordinate filing, post, archiving and records management
• Support the preparation of reports, presentations, board materials and budget-related information
• Act as a key point of contact for employees, visitors and clients, providing a professional and welcoming experience
• Support the onboarding of new employees and ensure relevant processes are followed
• Assist with health & safety and compliance requirements, including fire evacuation procedures
• Identify opportunities to improve processes and drive operational efficiencies
• Support operational and business projects, working closely with senior management
• Act as a key holder for the office

QUALIFICATIONS AND EXPERIENCE:

• Proven experience in an operations, office management or senior administrative role, ideally within a professional services environment
• Strong working knowledge of Microsoft Office and business systems
• Experience managing facilities, suppliers and external service providers would be advantageous
• Experience within fiduciary, financial services or a multi-jurisdictional environment would be beneficial
• Knowledge of health & safety and office compliance practices would be an advantage

SKILLS AND ATTRIBUTES:

• Proactive and solutions-focused
• Highly organised
• Must be Entitled or Entitled to work in Jersey